Skool Calendar: schedule events without timezone confusion

An invitation saying at six leaves too many questions unanswered when members join from several countries. Treat the date, time and timezone as one combined piece of information. Then check recurrence, duration and the connection location. Our recommendation is to review these fields before announcing the event, not after the first confused questions appear in the feed or someone has already planned around the wrong interpretation.

The fields to review

Official guidance says to open Calendar and click the plus button to add an event. The form includes a title, date, time, duration and an adjustable timezone. It also supports daily, weekly, monthly or annual recurrence and options for ending a series. The location can be Skool Call, Zoom, Meet or a physical address for an in-person gathering. Add instructions that match the location you actually choose.

Do not rely on one fixed offset year-round

As a recommendation, identify the timezone using a recognisable city or region and check the conversion for the specific date. Madrid and other locations may change seasonal time on different dates, or not change at all. A time difference that works for one session should therefore not be copied unchecked across an entire season. Do not assume how every device will display it: ask members to confirm the actual event when uncertainty remains.

Worked example: coaching between Madrid and Bogotá

A tutor wants her session to remain at 18:00 in Madrid. On 21 October 2026, that corresponds to 11:00 in Bogotá; on 28 October, it corresponds to 12:00 after Madrid's seasonal clock change. This example shows why specific dates need checking. If the goal were instead to keep Bogotá's time fixed, the scheduling reference should reflect that decision rather than silently changing which audience the timetable prioritises.

Checklist before announcing

• Check date, time, timezone and duration together.
• Review the next occurrence when enabling a recurring series.
• Verify the location and connection instructions.
• State which local time should remain fixed for international participants.
• After any change, confirm that the announcement and event agree.

Skool documents event reminder emails sent 24 hours before the event. Their receipt depends on the relevant preferences, so do not use reminders as a substitute for a correctly configured and clearly communicated invitation.